|
|
|
Adopted September 15, 1995
Revised July 27, 1998
Second Revision May 2, 2001
Third Revision June 18, 2002
Fourth Revision January 1, 2007
Fifth Revision September 21, 2010
ARTICLE 1 – NAME
1.01
Name
The name of this nonprofit organization shall be the
Euless Citizens Police Academy Alumni Association.
The Euless Citizens Police Academy Alumni Association is also known
as the ECPAAA.
ARTICLE 2 - PURPOSE AND
2.01
Principle Office
The principle office of the ECPAAA, shall be located in
the City of
2.02
To provide the
citizens of
2.03
Purpose
The purpose for which this non-profit Association was
formed, is to bring together graduates of the
This organization is organized exclusively for charitable, religious,
educational, or scientific purposes within the meaning of section 501(c)3 of
the Internal Revenue Code.
No part of the net earnings of the organizations shall
inure to the benefit of, or be distributed to its members, trustees,
officers, or other private persons, except that the organization shall be
authorized and empowered to pay reasonable
compensation for services rendered and to make payments and
distributions in furtherance of these purposes.
ARTICLE 3 - MEMBERS
3.01
Classes of Members
This Association shall have two
classes of members, Regular and Honorary.
The designation of such classes and the qualifications of such member
shall be as follows:
2.01.01
Regular Members - Regular Members
shall be graduates of the
2.01.02
Honorary Members - Any person nominated by the Executive
Board and approved by majority vote of the Regular Members present at a
general meeting. Persons may be considered for Honorary Membership on the
basis of outstanding community service or other special consideration by
this Association. Honorary members do
not pay dues and are non voting members.
3.02
Conduct of Members
No member shall promote or represent themselves on behalf of this
Association for personal, political, or financial gain. Inappropriate
behavior toward officers and citizens will not be tolerated and may result
in termination of membership.
3.03
Non-Intervention Policy and
Campaigning
The ECPAAA is a “Non-Intervention Association.”
Members of the ECPAAA who are not commissioned peace officers of any
law enforcement agency, shall not represent themselves as such (unless
coincidental). The policy of the
ECPAAA regarding any law enforcement activity is to observe and report any
offense to the appropriate law enforcement agency with jurisdiction over the
offense. Any action taken by a
member shall be construed as an unofficial act of the ECPAAA or any law
enforcement agency. Each member
by completing their membership application, agrees to indemnify, release and
hold harmless the ECPAAA, its elected or appointed officials, the Executive
Board, officers, or members of the ECPAAA for any results of any action
taken on their own initiative.
No substantial part of the activities of the organization
shall be carrying on of propaganda, or otherwise attempting to influence
legislation, and the organization shall not participate in, or intervene in
(including the publishing or distribution of statements) any political
campaign on behalf of or in opposition to any candidate for public office.
Notwithstanding any other provision of these Bylaws, the organization
shall not carry on any other activities not permitted to be carried on (a)
by an organization exempt from Federal income tax under section 501(c)3 of
the Internal Revenue Code, or corresponding section of any future Federal
tack code or (b) by an organization, contributions to which are deductible
under section 170(c)2 of the Internal Revenue Code, or corresponding section
of any future Federal tax code.
3.04
Eligibility
Regular members shall be graduates of the
3.05
Members in Good Standing
In order for members to be in good standing they must:
1.
have their dues paid for the current year
2.
no criminal charges pending
3.06
Voting Rights
Each Regular Member shall be entitled to one vote on each matter
submitted to a vote of the members. Member must be present to vote and in
good standing.
3.07
Termination of Membership
Membership may be terminated for just cause after a
hearing before the Executive Board, and a majority vote by the Board. Just
cause is defined as any violation of the ECPAAA Bylaws.
Upon recommendation of the Euless Police Department, the President
may terminate membership immediately without the vote of the Board.
3.08
Resignation of Membership
Any member may resign by filing a written resignation with the Secretary.
3.09
Property
Upon the resignation or termination of any member, all property belonging
to ECPAAA or the Euless Police Department, including name badge, shall be
returned.
3.10
Reinstatement
A former member who has resigned may apply for
reinstatement by submitting a written request with the Secretary.
The Executive Board, by majority vote, may reinstate such former
member.
3.11
Transfer of Membership
Membership in this Association is not transferable or assignable.
3.12
Appeals
Any member who wishes to appeal a decision of the
Executive Board may do so before the general membership by submitting a
written request to the Secretary. Such appeals shall be presented to the
Regular Members at the next general meeting.
Appeals will be decided by a majority vote of the members present.
(refer to article 3.04)
Any former member may appeal their revoked membership to
the general membership by submitting a written request to the Secretary.
This request will be submitted at the next regularly scheduled
general meeting. After discussion before the Regular Members, such matter
shall be resolved by majority vote of Regular Members present.
(refer to article 4.04)
ARTICLE 4 - MEETINGS OF MEMBERS
4.01
General Meeting
General meetings shall normally be held on the third Tuesday of each
month at a time and place set by the President or Acting President. All
members shall be notified of any change in meeting time and location.
4.02
Special Meetings
Special Meetings of members may be called by the President
or Acting President. Members shall be notified no less than 48 hours in
advance of a special meeting.
4.03
Place of Meeting
General and special meetings shall be held at a place designated by the
President or Acting President.
4.04
Quorum
The presence of not less than 20 percent of the Regular
Members in good standing shall constitute a quorum and shall be necessary to
conduct the business of this Association when a vote is required.
The Parliamentarian is responsible for determining the amount of
members for a Quorum.
4.05
Procedure
This Association shall be governed by common accord.
All disputes shall be handled in accordance with Robert's Rules of
Order unless inconsistent with these Bylaws.
4.06
Motions
All motions to commit this Association on any matter shall
be normally considered first by the Executive Board.
Any motions to commit the association on any matter that are proposed
at a general meeting shall be referred to the Executive Board for evaluation
and approval before being considered for a vote by the membership.
ARTICLE 5 - EXECUTIVE BOARD
5.01
Purpose
The Executive Board shall manage all affairs of the ECPAAA.
5.02
Officers and Terms
The Executive Board shall be the elected officers from the
general membership of the Association (refer to Article 6).
The term of office shall be for one (1) year.
No officer may serve more than two (2) consecutive terms unless the
office is uncontested in a general election, at which time the Executive
Board may approve additional terms.
5.03
Quorum
A quorum shall consist of a majority of the Executive Board.
5.04
Past President
The immediate past president shall be an ex-officio member of the
Executive Board and shall not have board voting privileges.
5.05
Special Meeting
Special Meetings of Executive Board members may be called
by the President or any board member. Members shall be notified no less than
24 hours in advance of a special meeting unless every member of the board
verbally (or through e-mail) consents to a meeting within a shorter period
of time. A quorum of the
Executive Board must be present to conduct a special meeting.
ARTICLE 6 - OFFICERS AND DUTIES
6.01
Officers
The officers of this Association shall be a President,
First Vice President, Second Vice President, a Secretary, and a Treasurer.
No two offices may be held at the same time by the same person.
Each board member shall be a member in good standing (Refer to 3.05)
throughout the term of office.
6.02
Election of Officers
The President shall appoint a nominating committee of
three or more Regular Members. This committee shall prepare a recommended
slate of officers from Regular Members willing to serve, and present the
slate to the members at the general October meeting. Additional nominations
may be made from the floor at the general October meeting.
Advanced notice of the elections shall be given in the October
newsletter.
Voting shall be done in person at the general November
meeting. A formal notice shall
be given to all members as to the time and place of the meeting in the
November newsletter. A list of
candidates prepared by the nominating committee shall also accompany this
announcement. Additional
nominations may be made from the floor at the general November meeting
before voting is conducted. The
person that is nominated shall be present at the meeting in order to be
considered as a candidate. After
voting is concluded all ballots shall be tallied by the nominating committee
and the results announced before the meeting is adjourned.
These results will also be published in the December newsletter.
An absentee ballot shall be accepted by the nominating
committee for members who are unable to attend the general November meeting
due to:
This ballot shall be signed by the member and must be
received by the general November meeting.
6.03
Vacancies
If a vacancy in any position of the Executive Board occurs, the Executive
Board will by majority vote, appoint a Regular Member to fill the position
for the un-expired portion of the term.
6.04
Resignation
Resignation of any individual from office shall be submitted in writing
to the Executive Board.
6.05
Termination of an Executive Board Member
The term of an Executive Board Member may be terminated for just cause
after a hearing before the remainder of the Executive Board, and a majority
vote by the Board. Just cause is defined as any violation of the ECPAAA
Bylaws.
6.06
Appeals of an Executive Board Member
Any former board member may appeal the revocation of their term to the
general membership by submitting a written request to the Secretary or
Acting Secretary. This request
will be submitted at the next regularly scheduled general meeting. After
discussion before the Regular Members, such matter shall be resolved by
majority vote of Regular Members present.
(refer to article 4.04)
6.07
President
The President shall be the principle executive officer of the Association
and shall in general supervise and control all the business and affairs of
this Association. The President shall preside at all meetings of the members
and of the Executive Board. The President shall sign with the Treasurer or
First Vice President necessary documents. In general, The President shall
perform all duties incident to the office of the President and such other
duties as may be prescribed by the Executive Board or a majority vote of the
Regular Members. The President shall be empowered to vote on all matters of
the Executive Board.
6.08
Vice President
In the absence of the President or in the inability or
refusal to act, the First Vice President shall perform the duties of the
President, and when so acting shall have all the powers and shall be subject
to all the restrictions upon the President, becoming the Acting President.
The First Vice President shall perform such duties as may be assigned
to them by the President, the Executive Board, or a majority vote of the
Regular Members. The First Vice
President shall be empowered to vote on all matters of the Executive Board.
6.09
Second Vice President
In the absence of the First Vice President or in the
inability or refusal to act, the Second Vice President shall perform the
duties of the First Vice President, and when so acting shall have all the
powers and shall be subject to all the restrictions upon the First Vice
President. The Second Vice
President will be responsible for obtaining guest speakers for the general
meetings and including a bio of the speaker for the newsletter.
The Second Vice President shall perform such duties as may be
assigned to them by the President, the Executive Board, or a majority vote
of the Regular Members. The
Second Vice President shall be empowered to vote on all matters of the
Executive Board.
6.10
Secretary
The Secretary shall keep the minutes of general meetings
of the members and meetings of the Executive
Board; give all notices in accordance with the provisions of these bylaws or
as required by law, keep a register of the postal address of each member;
and, in general, perform all duties as may be assigned to them by the
President, the Executive Board, or a majority vote of the Regular Members.
The Secretary shall also be responsible for providing a copy of the minutes
from the general meetings to the Regular Members.
In the absence of the Secretary, the President shall assign a member
to assume such duties, with the approval of the Executive Board. The
Secretary shall be empowered to vote on all matters of the Executive Board.
6.11
Treasurer
The Treasurer shall have charge/custody of and be
responsible for all funds and securities of this Association; receive and
give receipts for all monies due and payable to this Association from any
source, and deposit all monies in the name of this Association in such
depositories as shall be selected in accordance with the provisions of these
bylaws, and in general perform all the duties enacted to the office of
Treasurer and such other duties as may be assigned to them by the President,
the Executive Board, or a majority vote of the Regular Members.
The Treasurer shall also be responsible for providing a monthly
report to the Regular Members of the past months financial activities.
The Treasurer shall be empowered to vote on all matters of the
Executive Board.
6.12
Parliamentarian
The Parliamentarian shall advise the President, other
officers, committee members and regular members on matters of parliamentary
procedures. The parliamentarian's role during a meeting is purely an
advisory and consultative one and to ensure that Robert’s Rules of Order are
adhered to. The Parliamentarian
will be appointed by the President and has no voting rights except those
afforded a Regular Member and shall attend the Executive Board Meetings.
ARTICLE 7 - COMMITTEES
7.01
Committees
Each newly elected President shall reappoint or appoint
new committee members to each of the current standing committees, with the
approval of the Executive Board.
These appointments shall take place at the general meeting in February.
The President shall be an ex-officio (non-voting) member
of each committee. Each committee Chairperson shall report to the Executive
Board and attend the Executive Board meetings, or report to a designated
person from the Executive Board. Each committee shall make no binding
policy or agreements without approval of the Executive Board.
7.02
Terms of Committees
Each committee will continue from date of appointment for
a term specified by the President or until the end of the Presidents term.
7.03
Chairman
One member of each committee shall be appointed chairman by the
President. The chairman shall govern all meetings of the committee.
7.04
Vacancies
Vacancies in the membership of any committee may be filled by appointment
by the President.
7.05
Quorum
Unless otherwise provided in the appointment of a committee, a majority
of the whole committee shall constitute a quorum and any action decided by a
majority of the quorum, shall be the decision of the committee.
7.06
Rules
Each committee may adopt rules for its own operation consistent with
these bylaws
7.07
Regional Liaison
The Regional Liaison shall be appointed by the Executive Board and will
attend the regional meetings and update the Executive Board and General
Membership on regional issues.
ARTICLE 8 - CHECKS, DEPOSITS AND
FUNDS
8.01
Checks and Drafts
All checks, drafts, or orders for payment of money, notes,
or other evidences of indebtedness issued in excess of $250 in the name of
this association shall be signed by two of the following officers:
Treasurer, President, or the First Vice President.
Any check issued to a board member shall not be signed by that board
member. No check shall be issued
until an Expense Authorization Voucher has been completed and submitted to
the Treasure.
8.02
Deposits
All funds of this Association shall be deposited promptly to the credit
of this Association in such banks, trust companies, or other depositories as
the Executive Board may select.
8.03
Donations
The Executive Board may accept, on behalf of this Association, any
contribution or gift deemed appropriate and useful.
ARTICLE 9 - BOOKS AND RECORDS
9.01
Books and Records
This Association shall keep correct and complete books and
records of accounts and shall also keep minutes of the general meetings and
Executive Board meetings. A record giving names and addresses of all members
entitled to vote shall be kept at the registered or principal office of this
Association. All books and records of this Association may be inspected by
the Regular Members upon written request to the President.
Such request shall be honored on or before 15 business days for
examination by the member who made the request.
9.02
Annual Review
The financial records of this association shall be
reviewed annually by a committee of members appointed by the president on or
before the December general meeting.
Committee members will review the books before January 31.
After which, the records
shall be gathered and presented to a Certified Public Accountant no later
than February 15 and returned to us by April 30.
ARTICLE 10 - FISCAL YEAR
10.01
Fiscal Year
The fiscal year of this Association shall begin on the first day of
January and end on the last day of December in each year.
ARTICLE 11 - DUES
11.01
Annual Dues
The Executive Board determines, with approval of two-thirds of a quorum
of Regular Members present at a general meeting, the amount of annual dues
payable to this Association by Regular Members.
11.02
Payment of Dues
Regular Member dues are due and payable by the first
general meeting in January each year.
Dues of any new member graduating mid-year shall be 50% of annual
dues and any new member graduating from the fall class shall have their dues
carried over to the next year.
11.03
Default and Termination of Membership
When any member shall be in default in the payment of dues
for a period of two months from the beginning of the annual year or such
period for which such dues become payable, their membership may be
considered for termination by the Executive Board.
A former member, currently in good standing with both the Association
and the Euless Police Department, who has not paid their dues by the time
specified shall be reinstated upon payment of current dues.
ARTICLE 12 - AMENDMENTS TO BYLAWS
12.01
Amendments to Bylaws
These bylaws may be altered, amended or repealed.
When there is a need for the bylaws to be altered, amended, or
repealed, a Bylaw Committee shall be appointed by the President to make the
suggested changes. The Bylaw
Committee will then present the proposed changes to the Executive Board
before presenting the proposed changes to the General Membership at the next
general meeting.
New bylaws may be adopted by a two-thirds majority of the Regular Members
present at the general meeting during which the proposed changes are
presented. At least two (2) weeks notice, in writing, shall be given
to all Regular Members of an intention to alter, amend or repeal these
bylaws.
ARTICLE 13 - DISSOLUTION
13.01
Dissolution
Upon the dissolution of the organization, assets shall be distributed for one or more exempt purpose within the meaning of section 501(c)3 of the Internal Revenue Code, or corresponding section of any future Federal tax code, or shall be distributed to the federal government, or to a state or local government, for public purpose. Any such assets not so disposed of shall be disposed exclusively for such purposes or to such organization or organizations which are organized exclusively for 501(c)3 purposes.