By-laws in PDF

AMATEUR RADIO EULESS

CLUB BY-LAWS

First Revision November 8, 2006

Second Revision February 8, 2012

ARTICLE 1 – NAME

1.01        The name of the club shall be AMATEUR RADIO EULESS.

ARTICLE 2 – PURPOSE

2.01        The club is an organization with the following objectives:

A.            To work in association with the Euless Office of Emergency Management and Tarrant County RACES.

B.            To promote the growth and favorable public image of Amateur Radio.

C.            To advise and expand the Amateur Radio Community.

ARTICLE 3 – MEMBERSHIP

3.01        Membership shall be comprised of voting and non-voting members, as defined in ARTICLE 4 and   ARTICLE 5.

3.02       Membership in the club shall be restricted to individuals who have interest in the objectives of the club.

3.03       Membership will be allowed any Amateur Radio operator or others upon the recommendation of any member and approved by a majority of the voting members by sealed ballot.

ARTICLE 4 – FEES AND DUES

4.01       Dues are to be determined by Club Officers and approved by the membership and can include immediate family in household and is payable upon membership acceptance.

ARTICLE 5 - VOTING

5.01    Voting privileges are restricted to paid members who hold a valid Amateur Radio operator license.

ARTICLE 6 – ELECTION OF OFFICERS

6.01        The club will elect from the membership the following officers: PRESIDENT, VICE PRESIDENT, SECRETARY, and TREASURER.                     

6.02               The office of TREASURER may be combined with VICE PRESIDENT or SECRETARY.  

6.03        There will be an annual election of officers in July of each year or as required due to any vacancy that arises.

ARTICLE 7 – DUTIES OF ELECTED OFFICERS

7.01                        PRESIDENT – The President shall preside over all meetings, in the event of a vacancy or absence

        in this office, the Vice President shall act as the President.

7.02        VICE PRESIDENT- The Vice President, in the absence of the President, shall preside over all meetings and perform such duties as usually pertain to the office of President.

7.03        SECRETARY – The Secretary shall keep a written record of all meetings and furnish to the membership a copy of these minutes. Other duties may be assigned by the President.

7.04        TREASURER – The Treasurer will hold all moneys collected by the club and furnish a written record to the membership, and maintain the membership roster.  The Treasurer will pay any debts approved by vote of the membership.  It is intended that any club money collected be kept in a petty cash fund.  This office may be combined with the Vice President or Secretary at the vote of the membership.

7.05        Executive Officers shall have all such authority as is not statute with regard to these bylaws.

ARTICLE 8 – MEETINGS

8.01        Regularly scheduled business meetings will be held the second Wednesday of each month at the Euless Police Department EOC at 7:00 p.m.

8.02                        Monthly business of the club shall be conducted by a majority of the membership present.

8.03        Special meetings of the members may be called by the President or acting President.  Members shall be notified verbally or by email no less than 48 hours in advance of a special meeting. Notice shall include purpose of meeting.

ARTICLE 9 – DISCIPLINE

9.01        In the unlikely event that a member acts in a manner contrary to the purpose of the club, as defined in Article 2 of these bylaws, Amateur Radio Euless may take whatever disciplinary steps it deems appropriate, up to and including expulsion of such member, provided such action has been approved by a two-thirds majority of members present and authorized to vote, by sealed ballot, at that meeting.

9.02                        Upon recommendation of the Euless Police Department, any member shall be immediately suspended and may be removed from membership by a majority vote, by sealed ballot, at the next scheduled meeting of the members.

ARTICLE 10 – AMENDMENTS

10.01    These bylaws may be altered, amended or repealed.  When there is a need for the bylaws to be altered, amended, or repealed, a Bylaw Committee shall be appointed by the President to make the suggested changes.  The Bylaw Committee will then present the proposed changes to the Club Officers before presenting the proposed changes to the General Membership at the next general meeting. New bylaws may be adopted by a two-thirds majority of the Regular Members present at the general meeting during which the proposed changes are presented.  At least two (2) weeks’ notice, in writing shall be given to all Regular Members of an intention to alter, amend or repeal these bylaws.

10.02    Bylaws shall be ratified by a majority of the voting members present at the January meeting.
  

ARTICLE 11 – DUTIES OF LICENSE/REPEATER TRUSTEE

11.01      The office of License Trustee and Repeater Trustee shall be held by the same person.

11.02      The office of LICENSE TRUSTEE shall run concurrent with the license for a period of ten (10) years and shall be considered automatically renewable.  This office can only be replaced by his/her resignation or removal.

11.03      LICENSE TRUSTEE – The License Trustee will maintain and keep current the FCC issued Amateur Radio Euless license bearing the call letters, W5EUL. He may name others to assist in monitoring the usage of any Club radio station.

11.04                      The Repeater Trustee is directly responsible for all aspects of the repeater’s operation. 

11.05      The trustee is expected to apply for and maintain coordination of the club repeater (s) with the TEXAS VHF FM SOCIETY in Austin, Texas.

11.06      The trustee must maintain a current address and phone number with the VHF FM SOCIETY Zone Coordinator(s) at all times and notifies the Zone Coordinator(s) of any change in repeater status.

11.07      Any request to VHF FM SOCIETY for modification of the repeater parameters must be accompanied by written authorization from the Amateur Radio Euless Club Executives. 

11.08      The repeater trustee is responsible to assure any required repairs are performed on the repeater(s) and the repaired equipment meets the technical standards of the VHF FM SOCIETY.

ARTICLE 12 – ANNUAL REVIEW

12.01      Financial records of the club shall be audited by a committee, appointed by the President, and presented at the regularly scheduled June meeting.

12.02      The Audit Committee shall be appointed, by the President, at the regularly scheduled May meeting.

Voted on and approved by the membership of AMATEUR RADIO EULESS on

February 8, 2012